ADMINISTRATIVE ASSISTANT
VALPARAISO, INDIANA 

 Our growing business is looking for an Administrative Assistant to assist at our Main Office in Valparaiso, IN. The ideal candidate will be enthusiastic, detail-oriented, and well-organized with excellent verbal and written communication skills. If you have prior experience working in an office environment and a desire to expand your career, we want to hear from you!

Essential Functions:

  • Assist with routine clerical duties

  • Answer multi line telephone & distribute incoming correspondence to appropriate personnel

  • Handle requests for information and data from both customers and sales staff

  • Assist with timely processing of customer orders, including order fulfillment, shipping / receiving and relabeling of packaging before delivery to customer

  • Maintains database information, such as mailing lists, vendors, etc. in applicable format

  • Assist in booking travel for the company (hotels, rental cars, flights, etc.)

  • Maintain office supplies and order when necessary

  • Ability to maintain confidentiality related to private and confidential business matters

  • Assist Sales Manager and Service Manager as needed

  • Other job related duties and assignments as specified by supervisor or management

 

Education, Experience & Skilled Required:

  • High School diploma; or one to three years related experience and/or training; or equivalent combination of education and experience

  • Outstanding communication skills, both written and verbal

  • Self-starter, high level of initiative

  • Able to work both independently and with a team

  • Ability to use modern office equipment such as personal computer, copier and scanner

  • Excellent organizational skills

  • Excellent communication skills and interpersonal skills, primarily when dealing with the public

  • Proficiency of Microsoft Office programs (Word, Excel, Outlook)

  • Familiar with Google Sheets & Google Calendar

  • Ability to multi task in a fast-paced environment

  • Fire industry knowledge a plus

 

Job Type: Full-time

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Education:

  • High school diploma or equivalent qualification.

 

Office Location:

  • Valparaiso, IN

 

Language:

  • English (Required)

  

Compensation:

  • Hourly

 

Schedule:

  • Day Shift

  • Monday to Friday

  • 8:00am-4:30pm

 

Benefits:

  • 403(b) with employer match after one year

  • Affordable health, vision, dental and life insurance options

  • Paid Vacation

 

About Hoosier Fire Equipment, Inc.:

Hoosier Fire Equipment, Inc. is a family-owned and operated business, wholly-owned, headquartered and truly invested in Indiana. Founded in 1957 by V.F. "Bud" and Miriam Johnson, as American Lafrance of Indiana, the company officially incorporated as Hoosier Fire Equipment, Inc ., in 1963. Continually operating for over 60 years, today the company is still owned and managed by members of the founding family.

 

Mission Statement:

Hoosier Fire Equipment, Inc. is committed to providing our customers with quality products and services, in a courteous and professional manner, at a fair and reasonable price. We take pride in the products and services we offer, and in developing and maintaining long-term relationships with our customers. We employ honest, dependable and knowledgeable individuals, creating an effective and dynamic team, working together to achieve this mission and reach our mutual and respective goals.

Please submit résumé + employment application to valpo@hoosierfire.com with the title of the job you are applying for as the subject name. 

EMPLOYMENT APPLICATION